LA Fire Victims: How to Replace Essential Documents

How to Replace Essential Documents in California

Losing your important documents in a disaster is overwhelming, but replacing them shouldn't be. We've put together the below guide to help those who need to replace their essential documents after the LA fires:

1. BIRTH CERTIFICATES

A birth certificate is often needed to verify your identity and apply for other replacement documents.

Steps to Replace:

  • Where to Apply: California Department of Public Health (CDPH) or the County Recorder’s Office where the birth occurred

  • Documents Needed:

    • Completed application form (available at CDPH Vital Records).

    • A notarized sworn statement (required for authorized copies)

    • A government-issued photo ID (if available)

  • Cost: $29 per certified copy

  • How to Submit:

    • Online via a third-party service like VitalChek

    • By mail to CDPH Vital Records

    • In person at the County Recorder’s Office


2. MARRIAGE CERTIFICATES

Replacing a marriage certificate is important for legal and financial purposes.

Steps to Replace:

  • Where to Apply: County Clerk’s Office where the marriage license was issued

    • *If you aren't sure which county your marriage license was issued, you can reach out to the Vital Records office - use the this link to search for the state where you were married.

  • Documents Needed:

    • Completed application form (available on the County Clerk’s website)

    • A government-issued photo ID

  • Cost: Varies by county (typically $15–25 per certified copy)

  • How to Submit:

    • By mail or in person at the issuing County Clerk’s Office


3. SOCIAL SECURITY CARDS

Your Social Security card is essential for employment and accessing benefits.

Steps to Replace:

  • Where to Apply: Social Security Administration (SSA)

  • Documents Needed:

    • Completed Form SS-5 (Application for a Social Security Card)Proof of identity (e.g., U.S. passport, driver’s license, or state-issued ID)

    • Proof of citizenship (e.g., birth certificate) if not previously verified

  • Cost: Free

  • How to Submit:

    • Online via your my Social Security account (if eligible)

    • By mail or in person at your local SSA office

  • Processing Time: 10–14 business days


4. PASSPORTS

Replacing a lost or damaged passport is necessary for international travel and identification.

Steps to Replace:

  • Where to Apply: U.S. Department of State

  • Documents Needed:

    • Completed Form DS-64 (Statement Regarding a Lost or Stolen Passport)

    • Completed Form DS-11 (Application for a U.S. Passport)

    • Proof of identity (e.g., driver’s license or previous passport if available)

    • Proof of citizenship (e.g., birth certificate)

    • Passport photo

  • Cost: $130 for a passport book ($30 additional for a card) plus a $35 execution fee

  • How to Submit:

    • In person at a Passport Acceptance Facility (e.g., post office or county clerk’s office)


5. DRIVER'S LICENSES

Replacing a driver’s license or state ID is vital for identification and driving privileges.

Steps to Replace:

  • Where to Apply: California Department of Motor Vehicles (DMV)

  • Documents Needed:

    • Proof of identity (e.g., birth certificate or passport)

    • Proof of California residency (e.g., utility bill, rental agreement)

    • Social Security Number

  • Cost: $38 for a replacement driver’s license; $33 for an ID card.

  • How to Submit:

    • Online (if you have a DMV account and meet the criteria)

    • In person at a DMV office


ADDITIONAL TIPS & RESOURCES
  1. Contact FEMA: If your area is declared a disaster zone, FEMA may assist with the cost of replacing documents. Apply at disasterassistance.gov or call 1-800-621-3362.

  2. Keep Copies: Once you’ve replaced your documents, consider storing digital copies securely in the cloud or in a fireproof safe.

  3. Reach Out for Help: Many organizations, including local government offices and nonprofits, offer resources to fire survivors. Don’t hesitate to ask for assistance.

Replacing important documents may seem daunting, but with the right steps and resources, you can navigate the process smoothly. If you need further guidance or support, email us at support@neenamechange.com.

Thinking of you all during this difficult time. 
- Alex & the NÉE team

 

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